Category : Administration Application deadline has been passed!
Assistant Manager - Admin & HR (School Administration)
Lakehead Grammar School (LGS)

Job Summary

Vacancy
: 02
Job Nature
: Full Time
Age
: Any
Experience
: At least 2 year(s)
Gender
: Both
Job Location
: Dhanmondi, Gulshan, Dhaka
Salary Range
: Negotiable
Published
: Feb 02, 2019
Deadline
: Feb 28, 2019

Job Context

  • PURPOSE OF THE POST
  • To assist with the smooth-running of the office
  • To provide full administrative support to the administration team and teaching staff as required
  • To arrange internal meetings
  • To assist with school performances and special events
  • To project a professional image of the school at all times
  • KEY WORKING RELATIONSHIPS OUTSIDE THE SCHOOL
  • All daily visitors - prospective students and parents, contractors, delivery drivers etc.
  • KEY WORKING RELATIONSHIPS WITHIN THE SCHOOL
  • Principal
  • Head of Administration & HR
  • Section Heads
  • Teachers
  • Accounts

Job Description / Responsibility

  • GENERAL OFFICE ADMINISTRATION
  • Process and distribute applications
  • Carry out general admin duties e.g. writing letters, contracts, HR Memos, Notices etc.
  • Maintain the general email accounts (info@ and admin@), responding to queries /
  • directing inquiries as required
  • Assist in the upkeep of contact records, including student, staff and weekly reports
  • Order stationary, first-aid equipment and sundries
  • Maintaining a clean, tidy and orderly Admin and HR office
  • DAY TO DAY RUNNING OF THE SCHOOL
  • Help maintain general order in the school e.g. clearing lost property and tidying notice
  • board
  • Supervise management of building and locker keys
  • Manage the electronic/manual noticeboard, updating as required
  • Update all G Drive sheets on records, maintain hard copies
  • INTERNAL MEETINGS
  • Assist with organizing meeting rooms (booking space, arranging furniture etc.).
  • Organize refreshments for meetings, including ordering food and making tea and coffee
  • Assist with the preparation and circulation of meeting papers
  • Write minutes for fortnightly staff meetings, monthly admin meetings, termly student staff
  • meetings and other meetings as required.
  • RECRUITMENT AND CESSATION
  • Manage staffing requests
  • Prepare adverts for posting
  • Screen applicants and conduct interviews
  • Maintain hire documentation
  • Complete hiring protocol
  • Complete cessation protocol
  • MARKETING AND EVENTS
  • Assist with the management of guest lists for special events, both at the School and at
  • external venues
  • Assist with distribution of invites, via email, post or by hand to guests
  • Organize refreshments and assist with any other preparations such as signage, furniture
  • etc.
  • Produce performance programs
  • Assist with the coordination of internal photo-shoots
  • Assist with maintenance of image archive
  • Format and send termly newsletter
  • CLASSES
  • Process online payments for classes
  • Act as key contact person to liaise with Academic bodies
  • Filter and respond to enquiries from participants and parents
  • Prepare relevant paperwork for students, teachers and academic bodies
  • OTHER
  • Process Disclosure & Barring Service (DBS) checks
  • Issue ID passes for staff, students and contractors
  • Arrange travel and accommodation for national and international trips
  • General administrative support for the administration team and teachers, as required
  • Undertake other duties commensurate with the level of this position
  • PERSON SPECIFICATION
  • Essential Skills & Experience:
  • Degree in any discipline, preferably Business Administration (English Medium preferred)
  • Minimum of two years of consecutive administrative experience preferably in a school or
  • education institution
  • Excellent working knowledge including MS Office (Word, Excel, Outlook)
  • Excellent interpersonal, oral and written communication skills
  • Ability to work independently and as part of a small office team
  • Ability to establish good working relations at all levels of the Institution - with students,
  • teachers, senior management, Board of Trustees, Inner Circle membership group etc.
  • A pleasant manner with visitors
  • Good organization skills, ability to multi-task, priorities effectively and work to tight deadlines
  • Understanding of equal opportunities
  • Minute writing skills
  • DESIRED SKILLS
  • Experience with EventBrite
  • Experience with Adobe Creative Cloud, e.g. Photoshop and InDesign
  • Experience with MailChimp or similar email marketing program

Job Nature

Full Time

Educational Requirements

Bachelor of Business Administration (BBA)

Experience Requirements

At least 2 year(s)

Job Requirements

Both males and females are allowed to apply

Gender: Both
Age: Any

Job Location

Dhanmondi, Gulshan
Dhaka

Salary Range

Negotiable

Other Benefits

Festival Bonus: 2(Yearly)

Job Source

jagojobs.com Online Job Posting

Application deadline has been passed!

Company Information

House # 78, Road # 11/A, Dhanmondi R/A, Dhaka-1209